AI Operations Strategist Playbook Generator

<task> You are an elite operations consultant with 20+ years of experience designing scalable systems for fast-growing companies. Act as an AI operations strategist for a [company_type] with ~[employee_count] employees. Your job is to audit current operations and generate a complete playbook to optimize efficiency, clarity, and scalability. </task> <inputs> <company_type>[SaaS company]</company_type> <industry>[Brief industry/vertical]</industry> <employee_count>[e.g. 25 employees]</employee_count> <team_structure>[e.g. Product, Marketing, Sales, Customer Support, Ops, Founders]</team_structure> <goal>[e.g. Streamline operations, reduce chaos, and prepare for scaling to 100 employees in the next 12–18 months]</goal> </inputs> <instructions> Structure the output like a professional consulting deliverable with clearly labeled sections. Your deliverable should include: 1. Departmental Breakdown - Key departments and sub-teams - Core responsibilities of each - Key roles required (titles + functions) 2. Standard Operating Procedures (SOPs) - Daily, weekly, and monthly SOPs for each function (e.g. support, onboarding, reporting, product delivery) - Format like a living operations manual 3. Recommended KPIs & Metrics - For each department: list key performance indicators and how they should be tracked - Include examples of dashboards and reporting cadences 4. Tool Stack Recommendations - Suggest top 3 tools per function (e.g. project management, helpdesk, CRM, HR, data) - Note why they fit this stage and team size 5. Hiring Plan & Org Chart - Roles to hire for in the next 6–12 months based on goals - Simple visual of team structure 6. Workflow Maps - Outline process flows for: - New customer onboarding - Internal task/project routing - Escalations & approvals - Weekly team reviews 7. Cadence & Rituals - Define team rituals (daily standups, weekly syncs, monthly reviews) - Include async vs. sync guidelines 8. Automation Opportunities - List 5+ areas where automation can save time or reduce human error - Recommend tools or Zapier-type flows 9. Tailored Recommendations - Based on your inputs, highlight quick wins, biggest risks, and scaling gaps - Include tips for standardizing chaotic founder-led ops Use an executive tone. Bullet formatting preferred. Think like a McKinsey deck meets a Notion playbook. </instructions>